PhylotasticPlanning

This page is for the Leadership Team to develop its plan for publicity, recruiting, and other aspects of administration (vs. the plan for the hackathon itself).

• Dates:
  • February 17th: posting of all the advertisements
  • February 17th: all the invitations have been communicated
  • March 4th: deadline for applications
  • March 14th: deadline for scoring all the applications
  • April 2nd: deadline for selection of applicants
  • June 4 to 8: the hackathon event

• Prepare advertisement
  • Mark prepares a 100-word blurb describing the event and announcing the dates for advertisements and deadlines
  • Where to Submit and Who submits:
    • Karen: NESCent newsletter
    • Hilmar: NESCent Phyloinformatics mailing list
    • Semantic Mark: OpenBio list and GMOD developers
    • Arlin: Evoidr
    • Brian: Facebook
    • Fish Mark: BioSync
    • Hilmar: EcoLog
  • Press Releases:
    • Create a "buzz" before the event (social media?); maybe a Google+ page
    • Post on Blogs (a week before the event)
      • Arlin: Rod Page's Blog
      • Brian: Dechronization
    • Develop surveys to engage community in the selection of features
    • Karen: After the Hackathon contact Robin for a press-release
  • Develop slides for presentations
  • Participate in meetings and make presentations
  • Phyloseminar online seminars
  • #phylotastic

Further 'to do' items from day 3

• Enrico will create a Wiki page for the hackathon
• Karen will set up a mailing list for the participants to the Hackathon (HIP_hackathon)
• Mike will create a blurb for the event
• Brian will create on Googledoc an invitation letter for the hackathon (invited participants)
• Rutger will create on Googledoc an open call for the hackathon (open call for participants)
• Arlin will be in charge of dates and scheduling